A strong internal communications tool strategy is essential for HR teams. Good internal communications tools help reduce email overload, centralise updates, boost engagement, and align your people on organisational goals. (TechnologyAdvice)
Below are the top 5 internal communications tools HR professionals should consider — from full employee engagement platforms to specialised HR‑focused AI solutions.
👉 https://www.thesmia.ai/product
What it is:
Thesmia is an internal communications tool built with HR teams in mind. Its AI assistant helps craft clear, strategic comms for performance reviews, engagement surveys, wellbeing launches, policy updates and more — saving HR time and elevating message effectiveness. (thesmia.ai)
Pros
Designed specifically for HR internal comms and change initiatives
AI support reduces manual writing time
Helps ensure clear, consistent messaging
Includes strategic guidance and templates
Cons
Not a full‑scale standalone messaging platform (best when paired with comms channels)
Some organisations may want deeper analytics or employee listening features
Best for: HR leaders looking to streamline message creation and strategy.
What it is:
Workvivo combines an intranet‑style employee hub with internal communication features, newsfeeds, social engagement, and company updates to help HR connect teams. It’s listed among top internal comms apps focused on engagement. (Gartner)
Pros
Centralised employee communication and engagement space
Mobile‑ready with social feed features
Strong analytics for engagement tracking
Cons
Can be more expensive than basic messaging tools
May require adoption planning and training
Best for: Mid‑to‑large organisations prioritising culture and engagement.
What it is:
Axios HQ is an internal comms tool that focuses on powerful email newsletters and multi‑channel distribution, using Smart Brevity principles to increase readership. It can send to email, Slack, Teams and more. (axioshq.com)
Pros
Helps make internal updates clear and concise
Integrates with popular communication channels
Built‑in analytics for open/engagement metrics
Cons
Best suited for broadcast comms (less focus on instant chat)
Requires design decisions around segmentation strategies
Best for: HR teams who use newsletters as a core communication channel.
👉 https://www.blink.tech
What it is:
Blink is an employee app and internal communications tool ideal for frontline and remote employees. It helps share schedules, updates, files and team chats in one mobile‑ready hub. (People Managing People)
Pros
Excellent mobile experience for deskless staff
Combines news, messaging and document access
Good for shift‑based workforces
Cons
Features may be overkill for office‑only teams
Some advanced analytics only on higher plans
Best for: Retail, healthcare, manufacturing and distributed teams.
What it is:
Slack is one of the most widely used internal messaging platforms and can also be an internal communications tool when channels are structured for company news and HR updates. (TechnologyAdvice)
Pros
Real‑time communication across teams
Custom channels for HR comms and company announcements
Integrations with hundreds of apps
Cons
Noise and information overload without governance
Not inherently designed for town halls or mass announcements
Best for: Organisations already using Slack for collaboration.
| Tool | Best for | Key Strength |
|---|---|---|
| Thesmia | HR‑first communications | AI writing + strategic templates |
| Workvivo | Company‑wide engagement | Social feed, intranet‑style hub |
| Axios HQ | Newsletter‑centric comms | Clear messaging + cross‑channel reach |
| Blink | Deskless and frontline workforce | Mobile‑first updates & chat |
| Slack | Real‑time team collaboration | Instant messaging + integrations |
When evaluating internal communications tools, HR leaders should consider:
Audience needs: Remote vs deskless vs office‑based teams
Channel preference: Newsletters, chat, mobile apps or hubs
Integration needs: HRIS, calendars, collaboration tools
Analytics: Read rates, engagement, feedback trends
These factors determine which platform will deliver the best adoption and impact for your HR strategy. (TechnologyAdvice)
An internal communications tool is no longer “nice to have” — it’s a strategic requirement for HR teams managing change, culture and engagement. Tools range from AI drafting assistants like Thesmia to broad engagement platforms like Workvivo, giving HR choices depending on audience, scale and purpose.
Choose tools that support clarity, reach, and measurability, and you’ll see better connection and alignment across your organisation.