7 Internal Communication Templates Every HR Team Should Have Ready
Internal comms doesn’t have to be reinvented every time. The smartest HR teams rely on a set of ready-to-go templates, saving hours and reducing errors.
Here are the seven essential internal communication templates every HR team needs:
Policy Change Announcement
What’s changing, why, who it affects, and next steps.
System Rollout Email
New HRIS? Performance tool? This template aligns timing, benefits and training.
Manager Briefing Toolkit
Talking points, slides and FAQs for managers to cascade comms.
All-Hands Meeting Recap
Key takeaways and follow-ups for those who couldn’t attend.
Wellbeing Initiative Launch
Framing the value to employees and how to access support.
Change Communication Plan
A sequenced set of messages across channels and roles.
Crisis Communication Template
Clear, calm and leadership-aligned messaging in uncertain times.
You can build all of these inside Thesmia.ai, with audience-specific versions, built-in tone guidance, and sequencing suggestions.
Internal communication templates don’t just make HR faster — they make the whole organisation smarter.