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Internal Communication Templates Every HR Team Should Have Ready

Picture of Emma Davies By  Emma Davies  ·  1 minute read

7 Internal Communication Templates Every HR Team Should Have Ready

Internal comms doesn’t have to be reinvented every time. The smartest HR teams rely on a set of ready-to-go templates, saving hours and reducing errors.

Here are the seven essential internal communication templates every HR team needs:

  1. Policy Change Announcement

    • What’s changing, why, who it affects, and next steps.

  2. System Rollout Email

    • New HRIS? Performance tool? This template aligns timing, benefits and training.

  3. Manager Briefing Toolkit

    • Talking points, slides and FAQs for managers to cascade comms.

  4. All-Hands Meeting Recap

    • Key takeaways and follow-ups for those who couldn’t attend.

  5. Wellbeing Initiative Launch

    • Framing the value to employees and how to access support.

  6. Change Communication Plan

    • A sequenced set of messages across channels and roles.

  7. Crisis Communication Template

    • Clear, calm and leadership-aligned messaging in uncertain times.

You can build all of these inside Thesmia.ai, with audience-specific versions, built-in tone guidance, and sequencing suggestions.

Internal communication templates don’t just make HR faster — they make the whole organisation smarter.

Internal Comms are hard to get right They don't need to be... Book a quick call and we can walk through one of your real life challenges and how Thesmia.ai can help.